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adam.ai mobile application

Project: create the design system , UX, & the UI for the mobile application

The Company

adam.ai is a meeting assistant solution for everyone. It helps put everything you need to make the most out of your meetings all in one place. As a startup, adam.ai has the opportunity to be featured in the Atlassian marketplace.

My Role

In my role for adam.ai's desktop and mobile app, I led the design of seamless sign-up and sign-in experiences.


I crafted the mobile application's design system, ensuring visual cohesion across components.


Collaborating closely with developers, I successfully translated design concepts into a polished, user-friendly reality. This experience honed my UX/UI skills and showcased my ability to bridge design and development for impactful outcomes.

People included

adam.ai Team Members:

  • Project Manager
  • Product Owners
  • Marketing Team
  • Developers
  • Developer Lead
  • Design Team

Overview

I spearheaded the design efforts for adam.ai's desktop and mobile applications, focusing on optimizing the user journey for sign-up and sign-in processes. 


Additionally, I played a pivotal role in creating a comprehensive design system for the mobile app, ensuring a consistent visual language across all elements.


The collaborative process with developers was instrumental in translating design concepts into a polished, user-friendly reality. This project not only sharpened my UX/UI skills but also showcased my ability to bridge the gap between design and development, resulting in a successful and impactful delivery of the adam.ai application.

Existing product state

The Adam.ai application was designed by a third-party company, which unfortunately posed challenges as they operated independently from our in-house design team. This separation led to a lack of understanding about our users' experiences and needs. Regrettably, the third-party company did not customize the app in alignment with user requirements and, crucially, did not integrate our established design system.


The result was a disconnect between the intended user experience and the final product. The absence of user-centric customization and the failure to adhere to our design system hindered the application's ability to meet the specific needs and expectations of our user base. Moving forward, there's a valuable lesson in the importance of seamless collaboration and communication between design teams for a more cohesive and user-focused product development process.

Project Goal

  1. Optimize Sign-Up & Sign-In Flows: Streamline and enhance the user experience for the sign-up and sign-in processes on both desktop and mobile platforms.
  2. Design System Creation: Establish a comprehensive design system for the mobile application, ensuring consistency and a unified visual language across all components.
  3. Collaboration with Developers: Work closely with the development team to translate design concepts into a polished, functional product, bridging the gap between design and development.
  4. User-Centric Approach: Prioritize user needs and experiences throughout the design process, aiming for a product that resonates with and caters to the target audience.
  5. Mitigate Third-Party Challenges: Address challenges arising from the involvement of a third-party company in the initial design phase, focusing on aligning their work with our user-centric goals and established design system.
  6. Successful Delivery: Ensure the successful delivery of the Adam.ai application, meeting quality standards and fulfilling the requirements outlined by both the design and development teams.

These goals collectively aimed to create a user-friendly, visually cohesive application while overcoming challenges posed by the involvement of external design entities.

The process

  • Research and Analysis: Conducted a thorough analysis of user needs, behaviors, and pain points to inform the design process. 
  • Wireframing: Created initial wireframes to outline the structure and flow of the sign-up and sign-in processes, ensuring a logical and intuitive user journey. 
  • Prototyping: Developed interactive prototypes to visualize and test the user flow, incorporating feedback from stakeholders and potential users. 
  • Visual Design: Applied a user-centric approach to create visually appealing UI designs, considering branding elements and adhering to the established design system. 
  • Mobile Design System: Established a design system specifically tailored for the mobile application, promoting consistency and a unified aesthetic across different screens and interactions. 
  • Collaboration with Developers: Worked closely with the development team to ensure the seamless translation of design concepts into a functional product, addressing any challenges that arose during implementation. 
  • User Testing: Conducted 5 usability testing to gather feedback and insights from real users, iteratively refining the design based on their experiences. 
  • Third-Party Integration: Addressed challenges posed by the involvement of a third-party design entity, seeking alignment with user-centric goals and integrating their work within our established design system. 
  • Delivery and Optimization: Oversaw the final implementation, ensuring the successful delivery of the Adam.ai application. Continued to optimize and refine the user experience based on post-launch feedback and analytics. 

This process aimed to create a seamless and visually cohesive user experience while navigating the complexities introduced by third-party involvement and ensuring alignment with our design system. 

The design System

  • Define Design Principles: Articulated a set of design principles that aligned with the overall brand identity and user experience goals. These principles served as the foundation for all design decisions. 
  • Typography and Color Palette: Carefully selected typography and a color palette that not only resonated with the brand but also contributed to a visually harmonious and readable interface. 
  • Component Libraries: Created comprehensive component libraries encompassing buttons, forms, navigation elements, and other UI components. Each element adhered to predefined styles and ensured consistency throughout the application. 
  • Responsive Design Guidelines: Established responsive design guidelines to adapt the interface seamlessly to various screen sizes, ensuring a consistent user experience across different mobile devices. 
  • Iconography and Imagery: Defined a consistent style for icons and imagery, maintaining coherence with the overall design language and enhancing visual communication. 
  • Interaction Patterns: Outlined interaction patterns and animations to create a fluid and engaging user experience, taking into consideration user feedback and usability studies. 
  • Documentation: Created thorough documentation outlining the design system guidelines, making it accessible to both design and development teams. This documentation served as a reference point for maintaining consistency throughout the application's lifecycle. 
  • Iterative Refinement: Engaged in an iterative refinement process, incorporating feedback from usability testing, design reviews, and collaboration with developers to ensure the design system's effectiveness and adaptability. 


The result was a comprehensive mobile design system that not only facilitated the seamless creation of UI elements but also contributed to the overall coherence and user-friendliness of the Adam.ai mobile application. 

User scenarios

Sign up via email


  • Users can create another meeting place with the same account (same email) only from inside the app.
  • When signing up with an already existing email > Redirect to sign in to the main screen with an alert.


Sign up Invited 


  • Accept the invitation instead of getting started in the email CTA
  • Join us > has the name of the meet place > the next screen is the signup screen with the email filled
  • email auto-filled and cannot be edited will amend the design later
  • Forgot password > reset password
  • Forgot password page > sign up instead of sign in link
  • Send maged privacy & terms links

Final Designs

The goal was to allow users to:

  • create documents
  • Edit documents
  • Manage documents settings

Conclusion

The culmination of efforts on the Adam.ai desktop and mobile application project marks a significant achievement in delivering an enhanced user experience. Through meticulous UX and UI design, the sign-up and sign-in flows were optimized to be intuitive and user-friendly, addressing key pain points.

The creation of a mobile design system played a pivotal role in unifying the visual language across the application, ensuring consistency and a strong brand identity. Despite challenges posed by the involvement of a third-party design entity, the project successfully navigated those hurdles, emphasizing the importance of collaboration and communication in the design and development process.

The iterative design process, guided by user feedback and usability testing, allowed for continuous refinement, resulting in a product that not only met but exceeded user expectations. This project stands as a testament to the power of user-centric design and the seamless integration of design principles into a functional, visually cohesive application.

As we reflect on this journey, the insights gained will undoubtedly inform future projects, emphasizing the importance of a collaborative, user-focused approach in crafting digital experiences that resonate with and cater to the needs of our users.

THANKS 🙌

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